Role Details

St Joseph's Memorial School seeks a dedicated, student focused Director for our OSHC and Vacation Care program. The Director and Educators will provide a safe, friendly and stimulating environment for children in Before School Care, After School Care and Vacation Care.

The OSHC hours will include (during school term):

Monday to Friday from 7am-8:30am
Monday to Friday from 3pm-6pm

Previous experience in a similar role will be an advantage.

Key Role Description:

Oversee the development, implementation and evaluation of the daily routines and programs ensuring that:

• The safety, security and well-being of the children is protected
• The service attains and maintains OSHC Quality Assurance accreditation
• Appropriate service policies and procedures are in place and followed
• The program reflects the multi-cultural diversity of the community
• Confidentiality is respected and maintained
• Food of appropriate nutritional value and variety is provided and food preparation and storage and hygiene standards are observed

Management and Leadership of Staff

• Assist the Principal in the process of recruitment and induction of staff and volunteers
• Organise daily staff rosters, ensuring at all times adequate child: staff ratios in accordance with the OSHC National Quality Standards

Supervise and provide leadership to staff:

• Assess work performance, training and development needs, working with staff to enhance their work performance and professional development
• In consultation with the Principal, plan and co-ordinate in-service training for the service
• Facilitate staff meetings
• Ensure staff awareness of the CESA Duty of Care Policy and requirements and legal liability regarding duty of care to children
• Ensure that adequate supervision and direction is provided for students on placement at the service and volunteers within the service
• Ensure that all staff are actively involved in achieving, as a minimum, the satisfactory level in the OSHC MTOP, NQF and NQS

Financial Management and Administration

• Ensure that adequate accounts and records are maintained
• Prepare, monitor and review the service’s annual budget in consultation with the School Principal and/or Bursar
• Monitor expenditure against budget, utilisation, and staffing levels
• Ensure that accurate and complete records of each child’s enrolment, attendance, illness, accident reports, observations and any other records as required by the Principal and authorities are kept and maintained
• Ensure confidentiality of these records at all times

Supervise the daily functions of the service, including but not limited to:

• Liaison with appropriate school staff regarding the OSHC facilities and OSHC resources
• Purchase of materials and equipment
• Maintenance of equipment and materials
• Supervision of food purchasing and preparation
• Provision of information to parents about their children when requested or appropriate
• Bookings and cancellations
• Monitoring waiting lists
• In conjunction with the school Bursar, issue accounts to parents, receive fees, prepare and pay invoices, monitor expired accounts, collect outstanding debts and attend to banking
• Supporting the Principal and Bursar with responsibilities relating to financial returns, monthly income and expenditure statements and annual audit statements
• Implementation of Child Care Subsidy
• Maintenance of CCS information and lodging reports
• Completing state and federal census forms, surveys and required information 
• Preparation, evaluation and implementation of the service’s annual budget in consultation with the Bursar, Principal
• Monitoring expenditure against budget, utilization, and staffing levels
• Preparation of funding submissions for relevant authorities when required
• Ensure that reports are regularly tabled at School Board meetings
• Enter payments and raise invoices for families

Planning and Evaluation

• Undertake program evaluation – reflective cycle
• Ensure that the service is operating and meeting the needs of families and the community, maintaining effective and positive relationships with all stakeholders
• Monitor the implementation and outcomes of the service’s policies and recommend changes as required, while keeping parents informed of any changes to policies
• Plan and co-ordinate in-service training for staff and volunteers

Marketing and Liaison

• As required, support the Principal and Marketing Manager to prepare, implement and monitor a marketing plan for the service
• Support the establishment and maintenance of effective communication with the school staff and the school community
• Provide written reports on aspects of the day to day management of the service, as required

The Director will need to acquire and maintain:

• Current Working With Children Check.
• Responding to Risks of Harm, Abuse and Neglect – Education and Care (RRHAN-EC) training.
• First Aid in Education and Care setting training.
• Diploma level qualification or equivalent for OSHC settings.

Are you following us on LinkedIn & Facebook?