Role Details

Saint Ignatius' College, Adelaide is a leading Catholic, co-educational, day school conducted by the Jesuits and inspired with the Ignatian charism. Built on the vision of Saint Ignatius, our educational community seeks to form young men and women who strive for a hope-filled future, shaping the world for the better.

The College invites applications from candidates who can demonstrate high levels of administrative capabilities and interpersonal skills to support our Head of Junior School working closely with the Junior School Executive Team.

About the role:

Join our vibrant Catholic co-educational school as Executive Assistant to the Head of Junior School. This pivotal role combines high-level administrative and interpersonal skills with leadership responsibility, guiding a small team of support staff. Engage with students, staff, and families across our school community while contributing to a positive, professional, and collaborative environment.

This Grade 5 position works fulltime Monday to Friday across 45 weeks of the school year.

Key responsibilities include:

• The Executive Assistant to the Head of Junior School supports the Head of Junior School in ensuring the efficient operation of the office and provides high-level secretarial and administrative assistance.
• Serve as the team leader for the Junior School administration team, providing direction, support and coordination to ensure efficient and collaborative daily operations.
• Support the Head of Junior School in the function of that role.
• Maintain the Head of Junior School’s calendar and manage appointments on their behalf.
• Respond to, triage or redirect incoming email correspondence or requests.
• Provide confidential support to management and personnel including work of a highly confidential and sensitive nature.

Professional requirements include:

• A Diploma in Administration or Business (or equivalent) and/or relevant demonstrated knowledge and experience in a comparable role.
• Specialised knowledge and demonstrated experience with complex administrative procedures and processes and proficient use of a range of computer skills.
• Demonstrated experience in undertaking extensive research and the development of polices and strategies for the successful operation of the school
• An understanding and ability to demonstrate practical support of the ethos of the Jesuit Education surrounding Saint Ignatius' College
• High level interpersonal skills to interact positively with the school community.
• Excellent written and verbal communication skills to work collaboratively within a team environment.
• Ability to work under minimal direction, be self-directed and always utilise discretion and judgement unless directed by senior Leadership.
• Excellent time management and highly developed organisational skills.
• Demonstrated ability to deal effectively with unexpected situations.
• Advanced MS Word and PowerPoint and intermediate Excel are essential.

Desirable Characteristics:

• Experience working in a similar role in a school.

Additional Information

Application process:

Further information regarding the position details and application requirements along with other employment opportunities at Saint Ignatius’ College can be found by visiting the College website: https://ignatius.sa.edu.au

The closing date for applications will be 9:00am Monday, 16 June 2025. All applications are to be lodged via the College website.

Late applications cannot be accepted. Saint Ignatius' College is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.

Saint Ignatius’ College is an equal opportunity employer and embraces diversity in its community.

No recruitment agencies please.

Are you following us on LinkedIn & Facebook?