Role Details

An exciting opportunity awaits for an experienced Timetabler / Daily Organiser to join our growing St. Francis de Sales College community. The successful candidate will have the opportunity to work with staff and students from Reception through to Year 12 across our expansive campus and ensure each member of our community will Belong for Life.

Timetable Coordination

• Collaboratively construct, execute and manage all aspects of College’s R-12 timetable according to the KPI’s established by the College Leadership Team that reflects school priorities and promotes effective learning and teaching.
• Consider and respond to the various needs of timetabling in a R-12 College.
• In conjunction with the Deputy Principals, Directors of Learning and Year Level Leaders, communicate with all parties involved in subject/timetabling processes; communicating with parents in regard to subject counselling processes, notifying students of selecting subject preferences, issuing timetables to staff.
• Manage the subject selection process including the construction of the online subject selection portals in consultation with the Deputy Principal – Learning and Director of Learning 7-12.
• Coordinate and construct the interview bookings for PTLR according to the KPI’s established by the College Executive

Pre-Service Teacher Site Coordinator

• Report to the Deputy Principal – Learning to be the point of contact for universities relating to the College supporting placement of pre-service teaching staff.
• Manage other matters related to the placement of pre-service teachers at the College

Daily Organiser Duties

• Be the point of contact for all staff who are absent.
• Coordinate and book relief teachers as needed, including forward planning.
• Ensure that temporary relief staff are appropriately inducted and introduced.
• Maintain an up-to-date register of available TRT staff, ensuring appropriate qualifications and clearances are provided prior to employment and temporary relief staff are appropriately inducted and introduced.
• Using Edval software, provide timetable solutions using staff relief quotas and temporary relief staff to cover absences including:
  • Staff Leave
  • Professional Development
  • Excursions and Meetings
  • Exams
  • College Semester.

Additional Information

Skills and Knowledge

• Demonstrate commitment to the Vision, Mission and Values of St Francis de Sales College.
• Ability to work with minimal direction and to exercise initiative.
• Demonstrate an ability to learn and utilise new software systems.
• Demonstrate the ability to understand a number of the College’s organisational systems including (but not limited to) Edval, Edval Daily, Consent2Go and SEQTA.
• Ability to locate, analyse and apply information in the operation of administrative systems.
• Excellent communication and interpersonal skills with a high degree of confidentiality and discretion.

Successful candidate will be required to undertake screening; 

• Act in accordance with the CESA Code of Conduct and the Charter for Staff in Catholic Schools in South Australia.
• Hold a current acceptable Working with Children Check (WWCC) clearance & screening to work in Catholic Education South Australia.
• Hold current certification in Responding to Risks of Harm, Abuse and Neglect in Education and Care Settings.
• First Aid Qualification HLTAID009-012 (First Aid in Education and Care setting training).

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